Intranet System
Why and who needs an intranet?
The major function of an Intranet is to connect colleagues with information. It may include functions like simple company announcements, various company forms, calendaring, document management, resource booking management, etc. A good intranet can facilitate colleague communication and collaboration, establish company transparency and employee loyalty.
Functions
Staff Directory
When a company grows to a certain size, colleagues probably do not know all other colleagues. A staff directory helps build transparency in your company. Colleagues can look up other’s duty, responsibility and contact information like email and telephone extension easily.
Calendar
An internal company calendar can help different departments to arrange meetings, appointments and events easily. Colleagues can also share and sync their calendar to other systems like Office 365, Outlook Exchange and mobile phone.
Enrolment Management
Many company events like training sessions would involve enrollment. The enrolment management system allows you to config the enrolment whitelist, enrolment cap and deadline. You may also set up an approval flow to the event such as requiring department head approval.
Document Management
文件管理系統可以幫助企業把文件有系統地組織起來，系統支援傳統樹狀的結構層和由下而上的標記(Tagging)結構，再配合內文搜索功能，讓各同事快速地找到所需的文件。
Resource Booking Management
公司的會議室、投影機、車輛等都是重要的共用資源，資源預訂管理系統可以避免不同部門同時需要使用會議室的尷尬情況。系統亦可以設定資源的使用權限，亦可以加入資源管理人員批核流程，有效協調各部門之需求。
In File Content Search
系統支援大部份的檔案索引，包括html文件、xml文件、Microsoft Office、OpenDocument、iWorks、PDF、RTF、CHM、Mbox電郵格式、OutlookPST電郵格式、DWG CAD格式，讓用戶可以搜尋內文及有關的元資料(Metadata)。
Useful links
管理常用的連結，例如公司其他內部系統或有關的政府資料等，方便同事工作。
Required Reading
公司一些內部守則及傳閱文件可以經由必讀文件系統管理，讓管理層清楚顯示各文件的傳閱進度及確保員工必須閱讀及同意一些守則及指引。系統可以設定傳閱的同事清單、必須完成閱讀的時間、是否需要選取同意字眼。
Questionnaire
設立問卷以調查員工意見，方便管理層更有效作出決定。系統支援問卷對象清單、多種類型的問答模式及滙出相關數據。
